LayeredMind AI

Privacy Policy

How Layered Mind AI collects, uses, and protects your personal information.

Effective Date: January 1, 2026

Welcome to LayeredMindAI. Your security and privacy are of paramount importance to us. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our mobile application (the "Service").

As the data controller, we, Vebilisim Teknoloji A.S., are committed to protecting your personal data and ensuring transparency in our processing practices. This policy is designed to comply with international standards and local regulations, including the KVKK (Turkish Law on Protection of Personal Data) and general global privacy requirements (GDPR/CCPA/KVKK), ensuring a seamless presence on the Apple App Store and Google Play Store.

1. Information We Collect

1.1 Personal Data

When you register or use our Service, we may collect:

  • Identity Data: Name, username, email address, and profile avatar.
  • Authentication Data: Encrypted credentials and two-factor authentication (2FA) status.
  • Organization Data: Membership status and organization names (for enterprise users).

1.2 Usage and Technical Data

  • IP Address and User-Agent: We process your IP address and browser/device agent information solely for analysis, security, and service improvement. This data is obtained via cookies and similar technologies, and may be obtained from third-party analytical providers, advertising networks, and technology providers based on the legal ground of "legitimate interest."
  • Device Information: Data about your mobile device (e.g., model, OS version, unique device identifiers).
  • Network Data: Connection logs and "User-Agent" strings used for API security and SSL certificate pinning.
  • Service Usage: Log data including interaction timestamps and feature engagement.

1.3 Chat and AI Data

  • Conversation Logs: The text of your interactions with AI models and agents.
  • Media Files: Images or documents you upload for analysis by the AI.

2. How We Use Your Information

We process your data for the following purposes:

  • Service Provision: To provide AI chat functionalities, agentic workflows, and cross-platform synchronization in the best way possible.
  • Performance: To fulfill the requirements of our services and ensure you benefit from them at a maximum level.
  • Security: To prevent unauthorized access, detect fraud, and implement SSL certificate pinning.
  • Personalization: To tailor AI responses and maintain your preferences across sessions in line with your needs.
  • Communication: To send administrative updates, security alerts, and support responses.
  • Legal Obligations: To fulfill legal requirements and share data with judicial and administrative authorities upon request.

3. Data Processing and Third-Party AI Integrations

LayeredMindAI acts as an interface to various AI models.

  • AI Providers: Your chat inputs and uploaded files may be transmitted to third-party providers (such as OpenAI, Anthropic, or others) to generate responses. These providers process data according to their own privacy policies.
  • Anonymization: Where possible, we aim to minimize the transmission of personally identifiable information (PII) to these providers.
  • Data Usage by Providers: We do not use your data to "train" our own underlying generic models without your explicit consent.
  • Transfers: Your data may be shared with domestic or international third parties, institutions, and organizations from whom we receive services or with whom we cooperate, provided that necessary technical and administrative measures are taken.

4. Device Permissions

To provide a full-featured experience, the Service may request access to:

  • Microphone: For Speech-to-Text (STT) capabilities.
  • Camera/Gallery: To upload images or documents for AI interpretation.
  • Storage: To cache data locally using high-performance engines (e.g., Isar).
  • Notifications: To alert you of agent completions or system updates.

5. Data Storage and Retention

  • Local Storage: We use secure storage and local databases (Isar) on your device to store preferences and temporary session data.
  • Server-Side: Your profile and conversation history are stored on our secure servers to enable multi-device synchronization.
  • Retention: We retain data only for as long as necessary to provide the Service or comply with legal obligations. You may request account deletion at any time via the app settings.

6. Security Measures

We implement industry-standard security protocols, including:

  • Encryption: Data in transit is protected via TLS/SSL with certificate pinning. Sensitive local data is encrypted.
  • Access Controls: Strict internal protocols to limit data access to authorized personnel only.

7. Your Rights (KVKK / GDPR / CCPA Compliance)

In accordance with Article 11 of the KVKK and international standards, you may exercise the following rights:

  1. To learn whether personal data is processed or not.
  2. To request information if personal data has been processed.
  3. To learn the purpose of processing and whether they are used in accordance with their purpose.
  4. To know third parties to whom data is transferred (domestic or abroad).
  5. To request rectification of incomplete or incorrect data.
  6. To request the deletion or destruction of personal data.
  7. To request notification of rectification/deletion to third parties.
  8. To object to results arising exclusively from automated analysis.
  9. To claim compensation for damages arising from unlawful processing.

To exercise these rights, please contact us at info@prismindmedia.com.

8. Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of any changes by posting the new policy within the app and updating the "lastUpdated" date in the document header.

9. Contact Us

If you have questions about this Privacy Policy or our legal practices, please contact our Legal & Technical Compliance team:

Vebilisim Teknoloji A.S.

Offices:

  • Istanbul: Maslak Mahallesi, Dereboyu Cad. Meydan Sok. No:1 Beybi Giz Plaza D:33, Sariyer/Istanbul
  • Izmir: Adalet Mah. Manas Bulvari No:47/2, Folkart Towers A Kule, Kat: 25, D:2503, Bayrakli/Izmir